Tag: adding a holiday

Holidays

This article is for Administrators and organizations that have the Timekeeping / Time Clock module activated.

Video Help

Holidays in Time Clock

About Holidays

eSchedule can automatically pay members for time worked during a holiday. Any time that is worked that falls within the holiday day / time range will seamlessly appear in the appropriate column on the member’s time card.

Holidays must be entered prior to the date of the holiday.  Holidays can be entered individually for holidays that fall on a different date each year, for example Thanksgiving.  Additionally, holidays that always occur on the same date, for example New Year’s Day, can be entered using the Annual option which will repeat the holiday for the next ten years.

Holidays can be any date and can include a custom time range.

Adding a Holiday

  1. Navigate to “Time Clock > Holidays”.
  2. The displayed holidays will default to the current calendar year. To see holidays for other years, adjust the dates in the “From” and “To” fields and click “Refresh”.
  3. Click the “+” icon next to “Holiday Schedule”.
  4. Enter a name for the holiday in the “Holiday Name” field.
  5. Enter the start date, start time, end date and end time.
  6. If the holiday spans an entire calendar day, click the “All Day” checkbox.
  7. Click “Add”.

Modifying an Existing Holiday

  1. Navigate to “Time Clock > Holidays”.
  2. The displayed holidays will default to the current calendar year. To see holidays for other years, adjust the dates in the “From” and “To” fields and click “Refresh”.
  3. In the “Holiday” column, click the name of the holiday you wish to edit.
  4. Make any necessary changes.
  5. Click “Update”.

Deleting an Existing Holiday

  1. Navigate to “Time Clock > Holidays”.
  2. The displayed holidays will default to the current calendar year. To see holidays for other years, adjust the dates in the “From” and “To” fields and click “Refresh”.
  3. In the “Holiday” column, click the name of the holiday you wish to delete.
  4. Click “Delete”.
  5. Click “Ok”.

Adding an Annual Holiday

  1. Navigate to “Time Clock > Holidays”.
  2. The displayed holidays will default to the current calendar year. To see holidays for other years, adjust the dates in the “From” and “To” fields and click “Refresh”.
  3. Click the “+” icon next to “Holiday Schedule”.
  4. Enter a name for the holiday in the “Holiday Name” field.
  5. Enter the start date, start time, end date and end time.
  6. If the holiday spans an entire calendar day, click the “All Day” checkbox.
  7. Click the “Annual” checkbox.
  8. Click “Add”.
    Note: When you edit an annual holiday, each separate occurrence must be edited separately. A change made to New Year’s Day 2022 will not be visible on any other New Year’s Day entries.

Holidays by Division

Holidays can be specified for select divisions only. If enabled, a Time Clock Administrator must go through your holiday list and select a Division for each. If multiple Divisions have the same holiday, a holiday must be entered for each division. This feature is not turned on by default. To activate, please open a support case.

Super Holidays

We offer two different “levels” of holidays. If you pay employees one rate for a set of holidays, but a different rate for another set, the time clock can now process these appropriately.