Tag: custom list

Distribution Lists

This article is for Administrators.

Video Help

Managing Distribution Lists

About Distribution Lists

Distribution lists allow Administrators or members that have been granted access to use the “Message/Text Members” screen the ability to send group/mass messages including e-mails, text messages, pager messages or internal messages within eSchedule.

  • eSchedule automatically creates distribution lists based on each position and member type. For example, if you have an “EMT” position on your schedule and have multiple member types — volunteer, part-time and full-time — you will see distribution lists for each combination. e.g.
    • EMT – volunteer
    • EMT – part-time
    • EMT – full-time
  • You do not need to add new members to these lists. The software will automatically add them to the appropriate lists based on their cleared positions and member type.
  • The default lists can not be deleted/removed.
  • The instructions below are for Custom Distribution Lists.

Also see Messaging for Administrators

Creating a Custom Distribution List

  1. Navigate to “Administration > Manage Distribution Lists”.
  2. Click the “+” icon next to “Distribution List”.
  3. Enter the name of the distribution list in the “Name” field.
  4. Type:
    1. Agency – All who have access to the messaging tool will be able to use the list.
    2. Personal – This list will only be accessible through your personal eSchedule account/login.
  5. In the left-hand box, select the members to add to the list. You can select multiple people at once by using Ctrl+Click (PC) or Command (⌘)+Click (Mac).
  6. Click the “>” icon to move the selected members into the new distribution list.
  7. You can remove members by clicking the “<” icon.
  8. Click “Submit”.

Editing a Custom Distribution List

  1. Navigate to “Administration > Manage Distribution Lists”.
  2. In the “Name” column, click on the name of the distribution list you wish to edit.
  3. Update the Name or Type as needed.
  4. In the left-hand box, select the members to add to the list. You can select multiple people at once by using Ctrl+Click (PC) or Command (⌘)+Click (Mac).
  5. Click the “>” icon to move the selected members into the new distribution list.
  6. You can remove members by clicking the “<” icon.
  7. Click “Submit”.

Deleting a Custom Distribution List

  1. Navigate to “Administration > Manage Distribution List”.
  2. In the “Name” column, click on the name of the distribution list you wish to delete.
  3. At the bottom of the screen, click “Delete”.
  4. Click “Ok”.